How to write a Racial Discrimination Letter

If you’ve experienced racial discrimination at work, it’s crucial to address the issue by sending a formal letter to your employer’s human resources department. This letter should be well-structured and concise, ensuring it effectively conveys the details of the discrimination you’ve faced.

write a Racial Discrimination Letter

To compose a discrimination letter for a U.S. audience, follow these steps:

  1. Crafting a Clear Subject Line: Begin your letter with a clear subject line that highlights the issue. For example, use a subject like “Workplace Racial Discrimination Report – [Your Employer’s Name] HR.” This ensures your letter is noticed promptly and the matter is addressed promptly.

  2. Address Multiple Recipients: Send the letter to human resources (HR) and relevant company executives. Keep everyone informed about the status of your complaint to maintain transparency.

  3. Body of the Letter: Detail the incident clearly and explicitly in the body of your letter. Include the date, time, and location of each incident, and mention any witnesses along with their details. Be straightforward and avoid sugarcoating the details to provide an accurate account of the racial discrimination you’ve endured.

  4. Demand for Action: In the concluding section, clearly state your expectations. Whether it’s a promotion, a better pay rate, a more favorable work schedule, or a resolution to the issue, be explicit about your desired outcome. Emphasize that you expect prompt action and fairness in addressing the matter.

  5. Deadline for Response: Specify a deadline for your employer to respond. Communicate that if they fail to respond within the given timeframe, you will take further action. Show determination and commitment to resolving the issue.

  6. Professional Tone: Maintain a professional tone throughout the letter. Avoid letting emotions take control, and stick to factual information. State the facts without injecting personal opinions.

Tips to Write A Racial Discrimination Letter

Mention names of supporting witnesses.Let emotions influence the letter’s tone.
Balance thoroughness with conciseness.Make unverifiable claims or allegations.
Use the term “discrimination” to clearly define your allegations.Be vague; provide specific instances of discrimination.
Include any relevant documentation, such as emails or messages.Address only relevant behavior related to racial discrimination.
Dos and Don’ts – Writing A Racial Discrimination Letter

Discrimination Complaint (Sample):

[Your Name]
[Your Address]
[City, State, Zip Code]
[Email Address]
[Phone Number]

[Human Resources Manager’s Name]
[Company Name]
[Company Address]
[City, State, Zip Code]

Dear [Human Resources Manager’s Name],

I am writing to formally complain about racial discrimination I have experienced in the workplace. I am a warehouse worker within the company, and I believe it is essential to address the incidents promptly.

The harasser, my coworker Mark Jones, has subjected me to offensive comments and discriminatory behavior, as detailed below:

  • On August 12, 2020, Mr. Jones insisted I refer to him as my master during our break.
  • On August 19, 2020, he criticized my haircut, making racially insensitive remarks about my background.

I request a meeting to discuss this matter in person, and I expect prompt action to stop the harassment. Thank you for your assistance, and I look forward to hearing from you.


[Your Name]

Seek Legal Assistance

If you face challenges, consider consulting with an employment law attorney specializing in racial discrimination claims. They can guide you through the process and help you gather evidence for a stronger case.

Remember to act promptly, as there is a limited timeframe for pursuing a racial discrimination claim. Utilize the available resources, follow your employer’s procedures, and seek professional advice to ensure a thorough and effective resolution.